A few weeks ago I told my team that AI needs to do 92% of their work or they'll get left behind.
Hereâs how we're doing it (and why):
Step 1: Get ChatGPT Plus/Pro
Step 2: Create your master prompt
âą Tell AI: "I'm [your role] at [company type]. Create a master prompt for me. Ask me every question you need to give me the most context possible."
âą Spend 30-45 minutes answering everything it asks
âą Save the output as a PDF
âą Upload this to every new chat so AI knows your full context
Step 3: Build system prompts
Master prompts tell AI who you are. System prompts tell AI HOW to work.
Here's the process:
âą Ask AI to create any output (email, ad, report)
âą Keep refining until it's perfect (3-6 iterations)
âą Then ask: "Write the system prompt that would have generated this output"
âą Save that prompt - it's now your intellectual property
Now you have the exact formula to get that quality every time.
Step 4: Use project foldersÂ
Think of these like rooms in your office with all context on the walls.
âą Create a project for each major area of your life/business
âą Upload your master prompt + all relevant documents
âą Every conversation builds on previous context
âą Share folders with your team for instant knowledge transfer
I use this for investment decisions, business strategy, even family planning.
Step 5: Set your custom instructions
This makes AI remember how you like outputs formatted.
Go to Settings â Personalization â Custom Instructions:
âą Tell it your communication style (short, bullet points, no fluff)
âą Remove AI language like "delve" and "moreover"Â
âą Set your default tone and format preferences
Never repeat formatting requests again.
Step 6: Turn everything into custom GPTs
These are your AI employees that do specific tasks consistently.
âą Take your best system prompts
âą Create custom GPTs for each repeatable task
âą Share them with your team
âą Update once, everyone gets the improvement
I have custom GPTs for: emails, content creation, financial analysis, hiring, strategy docs.
Step 7: Refine and improve
Use AI to teach you AI.
âą Ask it to create your master prompt
âą Ask it to write your system promptsÂ
âą Ask it to suggest custom instructions
âą Ask it to help you build better prompts
Here's what 92% actually looks like:
- Content: AI does research, outlines, first drafts. You edit and add your voice.
- Operations: AI creates SOPs, analyzes processes, suggests improvements. You decide.
- Finance: AI analyzes reports, creates models, finds insights. You make decisions.
- Strategy: AI processes information, suggests options. You choose direction.
The 8% that stays human: Vision, taste, final decisions, and emotional intelligence.
My team went from thinking AI was "kind of helpful" to saying it's their most valuable employee.
It could be yours too.
-DM
P.S. If you want my complete prompting template and the 7 system prompts that save me 15+ hours per week, MESSAGE ME the word "AI" and I'll send it over. My gift to you đ