A few weeks ago I told my team that AI needs to do 92% of their work or they'll get left behind.
Hereās how we're doing it (and why):
Step 1: Get ChatGPT Plus/Pro
Step 2: Create your master prompt
⢠Tell AI: "I'm [your role] at [company type]. Create a master prompt for me. Ask me every question you need to give me the most context possible."
⢠Spend 30-45 minutes answering everything it asks
⢠Save the output as a PDF
⢠Upload this to every new chat so AI knows your full context
Step 3: Build system prompts
Master prompts tell AI who you are. System prompts tell AI HOW to work.
Here's the process:
⢠Ask AI to create any output (email, ad, report)
⢠Keep refining until it's perfect (3-6 iterations)
⢠Then ask: "Write the system prompt that would have generated this output"
⢠Save that prompt - it's now your intellectual property
Now you have the exact formula to get that quality every time.
Step 4: Use project foldersĀ
Think of these like rooms in your office with all context on the walls.
⢠Create a project for each major area of your life/business
⢠Upload your master prompt + all relevant documents
⢠Every conversation builds on previous context
⢠Share folders with your team for instant knowledge transfer
I use this for investment decisions, business strategy, even family planning.
Step 5: Set your custom instructions
This makes AI remember how you like outputs formatted.
Go to Settings ā Personalization ā Custom Instructions:
⢠Tell it your communication style (short, bullet points, no fluff)
⢠Remove AI language like "delve" and "moreover"Ā
⢠Set your default tone and format preferences
Never repeat formatting requests again.
Step 6: Turn everything into custom GPTs
These are your AI employees that do specific tasks consistently.
⢠Take your best system prompts
⢠Create custom GPTs for each repeatable task
⢠Share them with your team
⢠Update once, everyone gets the improvement
I have custom GPTs for: emails, content creation, financial analysis, hiring, strategy docs.
Step 7: Refine and improve
Use AI to teach you AI.
⢠Ask it to create your master prompt
⢠Ask it to write your system promptsĀ
⢠Ask it to suggest custom instructions
⢠Ask it to help you build better prompts
Here's what 92% actually looks like:
- Content: AI does research, outlines, first drafts. You edit and add your voice.
- Operations: AI creates SOPs, analyzes processes, suggests improvements. You decide.
- Finance: AI analyzes reports, creates models, finds insights. You make decisions.
- Strategy: AI processes information, suggests options. You choose direction.
The 8% that stays human: Vision, taste, final decisions, and emotional intelligence.
My team went from thinking AI was "kind of helpful" to saying it's their most valuable employee.
It could be yours too.
-DM
P.S. If you want my complete prompting template and the 7 system prompts that save me 15+ hours per week, MESSAGE ME the word "AI" and I'll send it over. My gift to you š