Studies suggest that it takes 23 minutes to fully recover after an interruption. Factor in the âresumption lagââthe mental warm-up to re-engageâand you're basically running a marathon with shoelaces untied. I cover this topic of context switching in my new write-up on LeadDev: https://lnkd.in/gN42nMeA
If you can't go even 23 minutes without being interrupted, youâll never be able to do âdeep work.â In other words, all these constant interruptions mean you can never reach the state of deep focus and attention that creative work requires.Â
When you task-switch, part of your focus lingers with the previous task. Let's call it âmental clutter,â and it's like background apps on your phone. Each adds a tax to your cognitive performance. You think youâre multitasking, but you're playing a game rigged against you.
Workspace vibes
Context shifts come in various flavorsâself-imposed breaks, pending reviews, unexpected meetings, or just the usual avalanche of Slack pings.
The environment matters. A workspace culture that respects focus and minimizes the casual âHey, can we chat?â disruptions can be transformative. Know when to Slack, when to call, and for Peteâs sake, honor the âDo Not Disturbâ status.
How can you reduce the costs of context switching?
Get that stuff out of your head
Your brain's a powerhouse for problem-solving and creative thinking, not a sticky note board. Each new task you remember is like an extra tab open in your browser. A simple way around this? Write things down. Whether it's a good old notepad or a digital task manager, make that your go-to place for stashing tasks for later. That way, you're not juggling mental balls all day. It's like the best way to say to your brain, âRelax, I got this.â
Be ruthless with priorities
If you don't know what your top priority is, you're in a ship without a compass. You're going to drift. Pick a system that works for you, whether it's the Eisenhower matrix to sort out what's urgent vs. important or something like Objectives and Key Results (OKRs) to stay focused.
Make time your friend
Once you're armed with your priorities, it's time to lock them into your day. You don't want to keep task-switching. Instead, batch similar tasks together. Need to go through emails? Allocate a time for that. And seriously stick to it. Use time-blocking techniques like Pomodoro to keep yourself in check.
Wrapping up
Cutting down on context switching isn't just about time management; it's about mind management. Make these techniques part of your daily routine,, and you'll see how much more you get done. I've been intentionally chipping away at my own context switching costs at Google and hope these tips help.
(The study is by Gloria Mark and she expanded on findings in this interview: https://lnkd.in/gnCyyaQ9)
#productivity #work #motivation #timemanagement